Have you seen a rise in the number of employees that are regularly carrying around their personal mobile devices in your office? If so, you are not alone. As people have become more reliant on their smartphones and tablets, the Bring Your Own Device (BYOD) trend has had a growing impact on business.
While BYOD can deliver positive results for your organization, it’s also important that your company considers having a formal policy in place. In addition to guiding employees on best practices and acceptable use, a well-written policy can protect your organization.
Here are a few key elements that could be included in your BYOD policy:
- Devices and Apps: While there are seemingly new mobile devices released each month, your company may want to state which devices are currently allowed. Your IT department may provide significant input as to what should or shouldn’t be allowed, but others should have input as well. In addition, you may also want to highlight any mobile Apps that are not allowed. If your company has a way to monitor and enforce this on mobile devices, this should be noted in the policy.
- Storage of Company Data: When employees are using personal mobile devices to work on business-related tasks, there may be benefits to all parties involved. However, it’s important to clearly state who owns the company data that may be stored on a mobile device. Also, you may want to state which procedures may occur (and how) in regards to that data if an employee leaves the organization.
- Technical Support: While some employees may be quite savvy with their mobile devices, others may require a bit of hand-holding. As a result, this may place an increased burden on your IT department. To best manage this, it’s important to highlight the steps employees must take to receive technical support. Also, guidance should be provided that highlights why work-related support requests must take priority.
- Security Requirements and Best Practices: According to one report, three out of ten smartphone owners to do not use a password to protect their smartphone. Thus, your policy may want to include a password requirement to at least provide one layer of security on company data if a mobile device is lost or stolen. Also, you may want to provide practical information and tips throughout the year to educate employees on other ways that they can protect their devices and data.
I hope that you find these tips helpful as you seek to deal with the growing BYOD trend.
If you have any questions about how to develop a BYOD policy or how to communicate it to your employees, please contact CBG Benefits at 877-332-6387.